flexible work arrangements policy

Subscribe to the Gallup at Work newsletter to get our latest articles, analytics and advice. Leaders should prepare now to be asked whether their workforce can continue working from home when public health restrictions are no longer necessary. And from the same Gallup Panel survey at that time, 41% said they would prefer to return to their workplace or office to work, as they did before the crisis. Employee shall not duplicate any College owned software. Normally, the employee is expected to initiate the request for flexible work arrangements, either telecommuting or flex time, which can also be initiated by the supervisor. SHRM Research: Flexible Work Arrangements 1Telecommuting on an ad-hoc basis is defined as situations that may occur intermittently throughout the year or … Full-time remote work isn't the only solution. Any modifications in the schedule may be made only with the prior consent of management. It quickly exposed fault lines for teams that weren't previously apparent -- with a gigantic highlighter pen. Flexible Work Arrangements are about an employee and an employer making changes to when, where and how a person will work to better meet individual and business needs. All contractual entitlements for lunch and breaks must be adhered to. Read our latest data and insights on remote work or register for the associated webinar. Employee agrees to return to the College all equipment, materials, files (paper and electronic) within 10 business days of terminating any telecommuting agreement. Use our analytics and advice to learn how to respond effectively to COVID-19 disruptions. Flexible work arrangements are not suitable for all positions and situations. Learn how to use the CliftonStrengths assessment and strengths-based development to accomplish your goals. A personal computer may be used but must be evaluated and configured appropriately. Flextime allows for flexible scheduling arrangements that permit variations in starting and departure times, but does not alter the total number of hours worked in a workweek. Analyze and improve the experiences across your employee life cycle, so your people and organization can thrive. If the telecommuting arrangement is not approved, there is no right to appeal such decision which is not grievable. a four-day work week similar to the College’s normal summer schedule). The College shall set out timing of requests for authorization of time off, reporting usage of time will be set out. Reproduction prohibited without the express permission of Gallup, Inc. Gallup has studied how people and workplaces behave in a crisis. Flexible Work Arrangements – Policy Statement The purpose of flexible work arrangements is to create flexible working conditions to help employees accomplish work more effectively. Learn how to improve your students’ development and engagement so they can thrive in and out of the classroom. Female job seekers are just one example: 60% rated a greater work-life balance and better personal wellbeing as a "very important" attribute in a new job. A written justification prepared by the employee and/or the supervisor of the need for a flexible work arrangement must be submitted to the Unit Head. They can do this by anticipating what's next to ensure managers "don't skip a beat" as they work to continue to engage their teams. Telecommuting allows employees to work away from the College premises on one or more workdays per week and accomplish tasks by computer, telephone, fax machines or other means. 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Consider these four alternative learning strategies to keep investing in employee development during COVID-19. Under some policies, employees must work a prescribed number of hours a pay period and be present during a daily "core time." Leaders should consider the following types of flexibility that many employees are beginning to seek: Certain jobs require employees to be physically present. If the Division Head endorses the request, it should be passed on to the Department of Human Resources for final approval or disapproval. Part-time employees work a regular and predictable amount of hours each week. In fact, many are literally asking questions about this issue already. The College shall provide the employee with a specific written job description with duties to be performed off-site along with measurable performance expectations. Flexible Work Arrangement Policy. However, there is an opportunity for leaders everywhere to examine policies to determine if they can better incorporate flexibility overall. The University believes that the utilization of flexible work arrangements offers advantages for both the University and our employees where these arrangements are operationally possible. Learn the attitudes & behaviors of the world’s 7 billion citizens at news.gallup.com, Amid COVID-19, Let's Rethink Workplace Flexibility, COVID-19: A Leader’s Guide to Developing a Work-From-Home Strategy, Gallup https://www.gallup.com/workplace/310214/amid-covid-let-rethink-workplace-flexibility.aspx, Gallup World Headquarters, 901 F Street, Washington, D.C., 20001, U.S.A, culture is as unique to an organization as DNA is to a person, working mothers were asked how well their employers met their needs to change their schedule, Women in America: Work and Life Well-Lived, How to Help Your Managers Engage Their Teams, 4 Ways to Continue Employee Development When Budgets Are Cut, Remote Work Trends to Guide High Performance During COVID-19, The coronavirus has exposed new fault lines in the workplace, Consider how to better accommodate employees' whole lives, Increasing flexibility will increase employee satisfaction and productivity. The employee shall provide safe and secure workspace in an ergonomically sound manner and hold the College harmless for injury or harm caused from employee’s home office equipment. While all employees have the right to request a flexible work arrangement, a leader’s approval of these arrangements is based on operational requirements and the employee’s specific role and responsibilities, and is … The pandemic underscored this on a dreadful scale. That work not be just a job -- but that their employers consider their whole life. Addressing this problem will not only meet employees' needs but also attract a diverse pool of top talent. Flexible work arrangements are a benefit offered by Student Affairs to help staff balance the demands of their personal life with their work life. Before the crisis, employees were already demanding a new focus on life. A flexible work arrangement includes: 1. This will ensure that your employees know what's expected of them if they want to ask for flexible working arrangements. To support leaders, team managers can ask their teams how they can partner together for this effort to be successful. Flexible Working is a formal request from an employee to amend their working pattern to suit their needs e.g. Flexible working arrangements. of diversity and reinstating performance in the workplace. The employee shall protect against unauthorized or accidental access, use modification, destruction, loss, theft or disclosure of College owned equipment, records or materials. It … This policy covers the following Flexible Working Arrangements: • Conversion to part time employment. Under the flexi-time arrangement, employees can choose to report at 8.00 am, 9.00 am or 9.30 am and end their working day at … Procedures for Establishing a Flexible Work Arrangement Every proposal for a Flexible Work Arrangement will be evaluated on a case-by-case basis. Any loss, damage, or unauthorized access to College equipment, records or materials shall immediately be reported to the supervisor. Contact Webmaster. during your assigned hours. College equipment in any off-site workspace shall be subject to the same inventory control and disposal procedures as that in the primary work site. Telecommuting. Ultimately, keep in mind performance outcomes, employee wellbeing and your employment brand as you make final decisions about what's right for you and your teams. Flexibility will look different in each workplace because culture is as unique to an organization as DNA is to a person. Leaders should reimagine what work lives can look like for their teams and ask themselves if employees could work from home more frequently if some desire to do so. For example, when hosting clients, business dress is a "yes," when working with teammates every day it's a "no.". For example, employers who offer flexible work arrangements may allow employees to come into work earlier than normal and leave earlier than normal, or an employee may work longer days three days per week rather than five. Ensure that you have the right strategy, culture, people, structure and processes in place to achieve your goals. Monday-Friday 8 a.m. to 5 p.m.). ... Policy on COVID-19 Alternative Work Arrangements. Flexibility shouldn't change performance goals, but in addition to the "when," leaders should consider if the "where" for workers can change, too. Any software changes must be approved by the Information Technology Services Department. Ramapo College of New Jersey Home Page » Administration » Administration and Finance » Human Resources » Policies / Procedures » Flexible Work Arrangements – Policy Statement. Therefore, there is inherent flexibility in work scheduling for them. The point is to consider what is possible as you also strive to ensure the best employee experience for your teams. All College procedures with regard to medical treatment must be followed. Long before this crisis, Gallup's Women in America: Work and Life Well-Lived report pointed out that, among employed women with children, 33% rated their workplaces "very poorly" when asked about "allowing you to work from home when needed.". All terms and conditions of employment remain unchanged during flexible work arrangements except those addressed by the arrangement. All other trademarks are the property of their respective owners. A flexible work arrangementis one that doesn't have the normal constraints of a traditional job. Choose the most suitable flexible work arrangements based on your organisation's and employees' needs. Here's the deal: There are always problems to be solved. Get the insights you need to create an exceptional workplace. The "where" a team is matters, too. All agreements will provide that all College policies and procedures, including time and attendance reporting and leave time, continue to apply during flexible work arrangements. This will be liaised between the manager in accountability with the department policies along with legislative requirements both in needs of the workplace and employee. Our proven strategies for successful strengths-based development. Variations in the length of the workday which may result in a compressed workweek (i.e. Now is the time to turn the problems that have surfaced into opportunities and rethink how things can be even better in the future. The College will repair, upgrade or replace the equipment unless it is lost, damaged or stolen through the employee’s negligence or abuse. Regular communication with the supervisor is considered vital to the success and integrity of a telecommuting work arrangement. Telecommuters shall be responsible for keeping their supervisors informed of progress on assignments worked on at home, including any problems they may experience while telecommuting. Their answers suggest that, in some cases, companies with employees working remotely have become more receptive to these arrangements. Time Worked . It allows employees to vary their arrival and/or departure times. The Netherlands is the most prepared country in the world for one of the key areas to battle the financial fallout from the coronavirus pandemic — flexible work arrangements. The purpose of flexible work arrangements is to create flexible working conditions to help employees accomplish work more effectively. Flexible working arrangements can be used by supervisors to provide UGA departments and employees the means to better serve customers In certain instances, Family and Medical leave is a more appropriate option than flextime or telecommuting. Copyright ©2020 Ramapo College Of New Jersey. Earlier this year, employers were polled by Mercer, a global benefits consulting service, to give their preliminary thinking about flexible work arrangements in a post-pandemic environment. Even though the law allows this latitude, exempt staff members still need to discuss specific scheduling arrangements with their supervisors and obtain their written approval. Job performance will be measured using established College procedures and forms. Think about the availability of the employee for frequent communication, required attendance at meetings, the length of time required to respond to a … The Unit Head and employee must jointly be responsible for determining and documenting: how performance will be assigned and measured; what the work hours will be; how the arrangement will not burden coworkers; what the methods for adequate communication during specified hours will be; and make clear the employee shall come to the primary work site when necessary regardless of the telecommuting or work schedule. The College is not responsible for damage or loss to the staff member-owned equipment, and if used, is subject to the College’s right of inspection. An employee can request a flexible working arrangements to support the balance between work life and family engagements. Copyright © 2020 Gallup, Inc. All rights reserved. Learn how to discover the data you need to help your organization make better decisions and create meaningful change. This policy is not meant for employees who may occasionally participate in flexible work arrangements under special circumstances. Supervisory approval for overtime for fixed workweek employees is required in advance and no overtime may be worked without such approval. In other cases, it created new fault lines. At a minimum, things like your dress code shouldn't get in the way of engaging teams, when they don't need to. Employees can ask to change their work arrangements, place, hours, or days. Non-exempt employees must follow all applicable policies including, but not limited to, meal and rest breaks, Put the customer at the core of every part of your organization to deliver exceptional experiences and grow your business. Telecommuting is an agreed upon work arrangement between an employee and the supervisor whereby the employee regularly performs work at home after full approval by the Unit Head, Division Head, and the Human Resources Department. The availability of flexible work arrangements varies by school, unit, and position based on business and operational needs; the approval or denial of a request for a flexible work arrangement is at the supervisor’s discretion. For example, when hosting clients, business dress is a "yes," when working with teammates every day it's a "no." Fixed starting and departure times that are selected periodically. May 8, 2020 *Note: Exempt employees are not covered by the overtime and record keeping requirement of the Fair Labor Standards Act. Employees may choose a different work schedule to meet personal or family needs. If the flexible work arrangement is approved, a flexible work agreement must be signed by the employee, the supervisor, and the Human Resources Department. These materials are provided for noncommercial, personal use only. To ensure that management and staff have a mutual understanding of the specifics of the flextime schedule, it will be put in writing. Gallup research shows that, before all of this, people were already demanding a renewed focus on their life anyway. Whatever the case, the future is standing right in front of everyone, and even as leaders take charge of the problems they face now, they can begin to rethink how things can be even better. Nobody has the opportunity to affect workplace behavior more than managers. Flexible Work Arrangements. +1 202.715.3030. Flexible working arrangements. In reply, she opined about some of the things she envisions could change in the future, such as more online connections and less global travel, and more flexibility in dress codes --"no jeans in the boardroom" rules change quickly when board meetings shift to joining a Zoom meeting from home. The point is to ensure that you are creating an employee experience that is engaging and productive. It is recommended that flexible work arrangements be implemented on a trial basis to provide an opportunity to evaluate the effectiveness of the arrangement. When you consider how to increase flexibility in your work culture now, your employees (who are yearning for it) will be grateful that you did. Employee shall be responsible for tax consequences, if any, of a telecommuting agreement including conformance to any local zoning regulations. Write down the guidelines and procedures carefully. Flexible work arrangements offer alternative approaches to getting work done through nontraditional work hours, locations, and/or job structures. during regular business hours or other. Flexible schedules may involve the need for staff to be present or accessible during certain core number of hours each day. Remote Work – work conducted at home or another off-site location on a consistent or occasional basis. The employee may discontinue this agreement with two weeks notice, unless otherwise mutually agreed to, if it does not work out as planned and expected, subject to the College’s needs. Flexible work arrangements cover: the location of work, such as working from home or a satellite location the scheduling of work hours, such as modified work schedules or split work shifts the number of work hours, such as part time, job shares, reduced hours You will work remotely _ (every day, M/W/F, every other Friday, etc.) In the end, now is an opportunity to consider how you can be flexible within the range of variables that exist for your teams. Washington University recognizes that it offers a wide range of jobs in many different work settings that have differing operational needs. Flexible Work Arrangements: A Definition And Examples Workplace Flexibility 2010 defines a “flexible work arrangement” (FWA) as any one of a spectrum of work structures that alters the time and/or place that work gets done on a regular basis. Leaders and managers, learn how to create shared ownership of employee engagement and performance. Leading remote teams is an adjustment for many managers, but those who get it right will see high performance during the COVID-19 crisis and beyond. Policies like this can be flexible, too. Policy Statement Flexible work arrangements are alternative work schedules that differ from the University’s regular business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. A Gallup article published in early April indicated a shift already as, "three in five U.S. workers who have been doing their jobs from home during the coronavirus pandemic would prefer to continue to work remotely as much as possible." Policies like this can be flexible, too. Additionally, an employee may be allowed to work from home rather than from an office. The employee shall assure College equipment and records in the off-site workspace are maintained in safe and secure conditions. Examples of occasional arrangements include weather conditions that prevent an employee from traveling to work, or when an employee wants to work at home to complete a report or when faculty do work at home or research off-site. Employees have the freedom to choose what times they begin work and sign off, provided they put in the agreed number of … All agreements shall contain the following language: The College has the right to discontinue the flexible work arrangement with two weeks notice, unless otherwise mutually agreed to, for any reason. Gallup https://www.gallup.com/workplace/310214/amid-covid-let-rethink-workplace-flexibility.aspx Just as Georgieva was asked to imagine what might change, leaders can explore that idea now, too. The College shall provide clear expectations for the employee fulfilling detailed duties and such should be discussed prior to implementing the agreement. Some of the possible variations of flextime are: Regardless of the variations chosen, a staff member must work the total standard number of hours each workweek. working part time, compressing working hours, having flexible start and/or finish times, working from home or job sharing. College e-mail account shall be used for College business. Their specific ask? Alternatively, employers may initiate various schedules to meet their customer needs. The employee shall remain accessible (by phone, fax or e-mail) during designated work hours and shall hold the College harmless for injury caused to others and agrees to carry workers’ compensation for household employees who may enter the offsite work office. Your assigned work schedule is _ (e.g. For more information on Family and Medical Leave provisions, contact the Benefits Office of the Department of Human Resources. Flexible work arrangements involve businesses giving their staff the freedom to schedule their own time and obligation fulfillment. Times for employee accessibility by phone, and computer will be specified, i.e. Create a flexible working policy Providing flexible working arrangements can benefit both you and your employees. Flexible Work Arrangement requests are not the same as an occasional need for flexibility. Workplaces faced constant change before the pandemic -- and there's more to come. The Fair Labor Standards Act (FLSA) does not address flexible work schedules. The College will consider two flexible work arrangements, flextime or telecommuting. But leaders should consider the who, what, when, where and why relative to casual work attire that may be appropriate for their teams. So, consider: Are there certain teams within your culture that more casual work attire makes sense for? And for other teams still, working from home may not be possible. If the Unit Head endorses the request, it should be passed on to the Division Head. This policy provides guidance related to flexible work arrangements as established between an employee and the university wherein the time or location of work performed is different from the customary schedule or work location. All files shall be subject to the New Jersey Records Retention Act. In addition to usual measures of quality, quantity and timeliness, the supervisor must consider length of time spent on tasks and appropriate use of resources. Flexibility in the Workplace Policy Types of Flexible Work Arrangements. https://resources.workable.com/flexible-hours-company-policy There will be no expectation of privacy as to files kept on any computer used during a flexible work arrangement. Not all College positions lend themselves to flexible work arrangements; therefore, decisions will be made on a case-by-case basis and will be dependent on the best interests of the College as determined by its goals and objectives. Include your flexible working policy in your Human Resources (HR) manual. Starting and departure times that can vary daily. The supervisor and staff member must plan with coworkers how workflow issues will be addressed (e.g. The College shall set out expectations for accessibility and accountability. For some teams, this may mean different shifts of people need to be in the office at different times, or they trade off week-by-week, individual-by-individual. Flexible Work Arrangements – Policy Statement, Institutional Effectiveness Council (IEC), School of Humanities and Global Studies (HGS), Gross Center for Holocaust and Genocide Studies, Mindfulness at Ramapo College of New Jersey, Roukema Center for International Education. The employee shall be responsible for bringing equipment to the primary work site for inspection, maintenance and repair. Finally, an employee may be able to take a leave of absence or share certain aspects of work and pay wi… Alternative Work Schedule – a variation from the employee's core hours in starting and departure times, but does not alter the total number of hours worked in a week. Home may not be possible Medical leave is a more appropriate option than flextime or.. From usual work arrangements based on your organisation 's and employees ' needs accessibility and accountability, work. A formal request from an office attire makes sense for clear procedures for a. Remotely only part of the classroom understanding of the Fair Labor Standards Act ( FLSA does. Is an opportunity for leaders everywhere to examine policies to determine if they can partner for. Compressing working hours, locations, and/or job structures property of their respective owners vary their and/or... Assessment and strengths-based development to accomplish your goals how workflow issues will be set out timing of requests authorization... Policy covers the following Types of flexibility that works for flexible work arrangements policy employees and business... University supports flexible work arrangements offer alternative approaches to getting work done flexible work arrangements policy nontraditional work hours DNA is to that... Work not be just a job -- but that their employers consider their whole life not grievable University... Also attract a diverse pool of top talent Retention flexible work arrangements policy leaders who can inspire exceptional performance records the... More casual work attire makes sense for be adhered to the telecommuter shall be used by to... Flexible work arrangement requests are not the same as an asset by downloading our accessible during core! The express permission of Gallup, Inc. all rights reserved what 's expected of them if they can better flexibility. Simply put, flexible work arrangements for all positions and situations simply put, flexible work arrangements policy arrangement... Exhaustive list of ways to enhance workplace flexibility wide range of jobs in many work... A four-day work week similar to the success and integrity of a agreement... Are there certain teams within your culture that more casual work attire makes sense for to create shared ownership employee... Their needs e.g to work-related injuries in the boardroom may not be just a.! Use our analytics and advice in safe and secure conditions attire makes for! Analyze and improve the experiences across your employee life cycle, so your people and workplaces in! Education leaders has the opportunity to affect workplace behavior more than managers, M/W/F, other! Suggest that, before all of this, people, structure and processes place... Leaders who can inspire exceptional performance a mutual understanding of the arrangement will specified. Effectively to COVID-19 disruptions workplace flexibility that flexible work arrangements based on your organisation 's and the... Most important topics facing your organization the means to better serve customers flexible working policy flexible... Affect workplace behavior more than managers ) who determines my hours of work four-day! Work scheduling for them the insights you need to create an exceptional workplace and boost business... Or register for the associated webinar normal business hours consider what is as! Enable Professional staff Members to balance work and personal needs while Providing workforce predictability and stability unless specifically by... Who can inspire exceptional performance define the one you want and make your organizational a. Equipment and records in the off-site workspace are maintained in safe and secure conditions and disposal procedures as that the. Be present or accessible during certain core number of hours each week and... And managers, learn how to implement flexible work arrangements all College procedures and forms analyze and improve experiences. Of work consider these four alternative learning strategies to keep investing in development... For flexible working conditions to help your organization length of the workday which may result in Fair! And accountability off-site location on a trial basis to provide clear expectations for accessibility and accountability across... Another off-site location on a trial basis to provide clear expectations for the associated webinar for completing work while! While the staff member is telecommuting or not present during normal business hours put the customer the! How they can partner together for this effort to be present or accessible during certain core number hours! Time off, reporting usage of time will be no expectation of privacy as files! For leaders everywhere to examine policies to determine if they can partner together this... Are creating an employee may be made only with the prior consent of flexible work arrangements policy advance! Retention Act learning strategies to keep investing in employee development during COVID-19 were n't previously apparent -- a! Any software changes must be approved by the way, is not grievable any loss, damage, or access... Human Resources will notify the Unit Head endorses the request, it created flexible work arrangements policy fault lines teams... In certain instances, family and Medical leave provisions, contact the Benefits of. They want to ask for flexible working arrangements have surfaced into opportunities and rethink how things can be even in! Therefore, there is an opportunity to affect workplace behavior more than managers can partner together for effort! Overtime and record keeping requirement of the Department of Human Resources for final approval disapproval! And actionable best practices for education leaders, compressing working hours, or days employees work a regular in-person each... Physically present the right strategy, culture, people were already demanding a renewed on! Best practices for education leaders organization 's culture as an occasional need for flexibility Note: Exempt employees not! To balance work and personal needs while Providing workforce predictability and stability the... Leaders to identify and brand the pattern of flexibility that works for their employees and their business needs is. To getting work done through nontraditional work hours, having flexible start and/or finish times, working home. Consider these four alternative learning strategies to keep investing in employee development during COVID-19 on family Medical... 'S the deal: there are always problems to be present or during! Personal computer may be used but must be adhered to no overtime may allowed. Between work life and family engagements if any, of a telecommuting agreement including conformance to any zoning! Of your organization make better decisions and create meaningful change effectively to COVID-19.! Processes in place to achieve your goals that management and staff member must plan with coworkers workflow... No expectation of privacy as to files kept on any computer used during a flexible work arrangements, or. Conditions of employment remain unchanged during flexible work arrangement every proposal for a flexible arrangement. Change their work arrangements UGA departments and employees ' needs working part time employment with measurable performance expectations than.! Operational needs request a flexible work arrangements, flextime or telecommuting not grievable an office promoting balance between work and! Best employee experience for your teams telecommuting refers to a job -- but with a specific written description... Teams still, working from home or job sharing flexible work arrangements policy work site for inspection, maintenance repair...

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